Coaching runs
on spreadsheets.
Most institutes still juggle student data, fees, leads, and exams across disconnected files — losing time, money, and prospects every week.
One platform.
Built for coaching.
Built by Semantic Software, Edu-Astra unifies student management and CRM — with payments, analytics, and mobile access layered on top — so your team works from a single, reliable source of truth.
Built for every
kind of institute.
Whether you manage 50 students or 5,000, Edu-Astra adapts to the workflows your institution already runs on.
Every student.
Every detail.
A complete academic operating system by Semantic Software — purpose-built for institutes managing 50 to 5,000 students.
Unified student database
From the first admission form to the final certificate — every student's complete record, family contacts, enrolment history, and progress notes in one searchable profile.
- Auto-generated student codes & parent contacts
- Multi-course, multi-batch enrolment per student
- Status lifecycle — Active, Graduated, Dropped
- Soft-delete recovery & full audit trail
- Internal notes: Admin, Faculty, and Parent-visible tiers
Flexible batch management
Define your course catalogue once, then create batches with capacity limits and flexible date ranges. Cross-course batches let you mix students from different programmes in one classroom — no duplication.
- Capacity-aware batches with start & end dates
- Cross-course batches for shared subjects
- Reusable course library with standard fees
- Batch statuses: Active, Completed, Cancelled
Per-student payment tracking
Every student's payment history lives inside their profile — enrollment-linked fees, due dates, payment status, and a full audit trail. No more cross-referencing spreadsheets.
- Enrollment-linked fee records
- Payment status: Paid, Overdue — at a glance
- Add payments with flexible methods
- Edit or remove entries with full audit logging
Financials dashboard
See your institute's financial health at a glance — total billed, collected, pending, overdue, and waived amounts. Monthly collection trends and cash receipt reports keep you in control.
- Real-time billing summary cards
- Monthly collections chart: Collected, Pending, Overdue
- Cash receipts with cumulative year-to-date view
- Filter by year and course
Turn inquiries
into enrollments.
Every enquiry has a path to admission
Stop losing prospects between WhatsApp chats and spreadsheets. Edu-Astra's built-in CRM tracks every lead through a 7-stage pipeline — from the first call to the completed admission form.
- Activity log: calls, emails, SMS, WhatsApp, demos, meetings
- Interest levels: Hot, Warm, Cold — with source attribution
- Offer & discount module with expiry tracking
- Follow-up tasks with priority and team assignment
- Conversion metrics per counsellor and source
Kanban board for lead tracking
Drag-and-drop leads across pipeline stages with a visual Kanban board. Filter by source, interest level, and counsellor — see every active prospect at a glance.
- Kanban & list views with instant toggle
- Color-coded interest levels: Hot, Warm, Cold
- Quick filters by source and counsellor
- One-click lead creation with + Add Lead
Lead activities & follow-ups
Every lead interaction is logged — meetings, WhatsApp messages, calls, demos. Schedule follow-ups, track outcomes, and never let a prospect slip through the cracks.
- Scheduled & completed activity timeline
- Activity types: Meeting, WhatsApp, Call, Email, Demo
- Outcome tracking per interaction
- Course interest and pipeline stage at a glance
CRM dashboard & funnel analytics
Get instant visibility into your admissions pipeline. See total leads, active pipeline, enrolled count, and conversion rate — all in real time with source and interest breakdowns.
- Lead pipeline funnel visualization
- Leads by source breakdown
- Interest level distribution
- Conversion rate tracking
Everything you
need to run it.
Alongside Students, CRM and Payments, Edu-Astra ships with five more capabilities that wrap your operations end-to-end.
See Edu-Astra
in action.
Scroll through real screens from the Edu-Astra platform — from login to dashboards, student management to CRM.
The right view
for every role.
Five built-in roles. Granular permissions. Every team member sees exactly what they need — and nothing they don't.
| Capability | Owner | Sr. Counsellor | Counsellor | Front Desk | Faculty |
|---|---|---|---|---|---|
| View & manage students | ✓ | ✓ | — | ✓ | READ |
| Process enrolments & fees | ✓ | ✓ | — | — | — |
| Manage courses & batches | ✓ | ✓ | — | — | — |
| View & update assigned leads | ✓ | ✓ all | ✓ own | — | — |
| Schedule & enter exam scores | ✓ | ✓ | — | — | READ |
| View analytics & reports | ✓ | ✓ | — | — | — |
| Create users & assign roles | ✓ | — | — | — | — |
| Add notes (Internal / Parent) | ✓ | ✓ | — | ✓ | ✓ |
Roadmap built
for growth.
As your institute scales, Edu-Astra scales with you. Five add-on modules already on the roadmap — activate them when you need them.
Let's talk
Edu-Astra.
Ready to see Edu-Astra in action? Call, email, or visit us online — we'll set up a personalized walkthrough for your institute.
Simple software solutions.
Semantic Software is a Pune-based IT company building enterprise-grade platforms for mid-market Indian businesses. Edu-Astra is our coaching-industry platform — built where deep domain knowledge meets modern engineering.
We work across manufacturing, education, FMCG distribution, hospitality, and chemical industries — building software that sits at the intersection of business reality and modern tools.
- India-first by design — built for real Indian operational complexity
- Replaces patchwork spreadsheets with unified, reliable platforms
- Deep domain experience across education, manufacturing & more
- Profitability, control, insight, engagement — what every business needs
Frequently asked
questions.
What is Edu-Astra?
Edu-Astra is an all-in-one student management and CRM platform built specifically for coaching institutes. It combines student enrollment, batch management, fee tracking, lead pipeline management, and analytics into a single web-based application with an Android companion app.
Who is Edu-Astra designed for?
Edu-Astra is designed for coaching institutes of all sizes — competitive exam coaching (IIT-JEE, NEET, CA), tutorial centres, language schools, skill development centres, corporate training providers, and online or hybrid learning academies managing 50 to 5,000+ students.
Does Edu-Astra include a CRM for lead management?
Yes. Edu-Astra has a built-in CRM with a 7-stage lead pipeline, Kanban board, activity logging (calls, emails, WhatsApp, demos), follow-up scheduling, interest-level tracking, and conversion analytics per counsellor and source.
How does fee and payment tracking work?
Every student has enrollment-linked fee records with due dates, payment status (Paid, Overdue), flexible payment methods, and a full audit trail. The financials dashboard shows total billed, collected, pending, and overdue amounts with monthly trend charts.
Is there a mobile app available?
Yes. Edu-Astra offers an Android mobile app for CRM and student management on the go — ideal for counsellors and front-desk staff who need access outside the office.
Who built Edu-Astra?
Edu-Astra is built by Semantic Software, a Pune-based IT company specialising in enterprise-grade platforms for mid-market Indian businesses across education, manufacturing, FMCG distribution, and more.